Reports to: HR Adviser
Direct Reports: None
Location: Elland, Halifax
Contract type: This is a permanent role initially based within the HR team to provide maternity cover. Following the completion of the maternity cover period, should there be no ongoing vacancy within the HR team, the postholder will be redeployed into a suitable alternative role within the business, in line with business needs and individual skills and experience.
Purpose of the role:
Provide proactive HR Administration support in line with company policies, quality standards and legislation. Including supporting sourcing of future #TeamTerberg employees, recruitment and selection process, onboarding of our talented individuals. You will work closely with the Internal Recruitment Consultant, hiring managers, and external recruitment agencies to attract, screen, and select candidates who are the best fit for our organisation. Support, facilitate, guide and advise managers and employees in line with company policy. Ensure effective employee engagement, training and development of all employees. To cover reception during lunch time and holidays and be the first point of contact for callers and onsite visitors.
Responsibilities:
- Build positive and professional relationships with future and existing colleagues and the management team.
- Uphold and follow Company policies and procedures at all times.
- Supporting with the recruitment administration process and onboarding of employee.
- Assist with the development and updating of new HR Policies and manage the implementation of company policies.
- Promote a positive and professional image of the business.
- Assist with all day-to-day HR queries from line management and employees.
- Support with the recruitment process, including advertising positions, shortlisting candidates, arranging interviews and assessments.
- Engage with new starters throughout the onboarding process, ensuring that all pre-employment checks are managed in a timely and accurate manner.
- Maintain accurate employee records to include, employee databases, personnel files, third party contacts etc.
- Support in the design and delivery of the internal induction process.
- General HR administration.
- Manage the holidays and ensure that holidays are taken and booked in line with the holiday agreement.
- Support the HR Manager in recording employee absenteeism, ensuring comprehensive and meaningful Return to Works take place and accurate records maintained.
- Recording annual appraisals and collating training / development plan requirements.
- Assist the HR Manager with delivering the communications charter including following up annual appraisals, career development and training.
- Assist the HR Manager with internal communications, i.e. preparing emails, designing poster, updating notice boards, preparing newsletters etc.
- Answer incoming calls throughout Terberg DTS using computer-based switchboard, to provide lunch and holiday cover.
- Encourage and exhibit behaviours within the business that support our values and that create an environment where mutual trust and respect are encouraged.
- Undertake such other duties as may reasonably be required by the Company from time to time, consistent with the nature and level of the role
Critical Skills Required:
- Communications skills, both verbal and in writing, together with the ability to communicate at all levels.
- Interpersonal skills and the ability to develop strong working relationships.
- Ability to manage own workload independently prioritise tasks.
- Excellent organisation and prioritising skills.
- The ability to work to tight deadlines, under pressure and with a sense of urgency.
- High attention to detail.
- The ability to present and provide updates to managers and employees.
- Self-motivational with the ability to challenge the status quo, and research and offer suggestions for improving efficiency or customer experience.
Critical Knowledge and Experience Required:
- Previous experience in a fast-paced HR environment.
- Excellent, high level / advanced skills of Microsoft Office – Outlook, Word, Excel and Teams.
- Good knowledge of PowerPoint.
Why You’ll Love Working Here:
- 25 days holiday plus Bank Holidays: this is based on a 5 day working week (pro rata to 20 days plus Bank Holidays for a 4 day working week)
- Enhanced Pension Scheme and DIS Benefit: The company contributes 5% of total salary into our pension scheme, and 3x basic salary Death In Service.
- Employee Assistance Programme: Access a 24-hour helpline for support with life's challenges, including stress & anxiety, bereavement, relationship advice, tenancy & housing concerns, counselling, financial wellbeing, legal information, substance issues, family matters, childcare support, medical information, and consumer issues.
- Health Shield Medical Cash Plan: All employees receive membership to a company-funded medical cash plan. This scheme allows you to claim cash back for medical expenses, including prescriptions, dental, optical, physiotherapy, specialist consultations, X-rays, and MRI scans.
- GP Anytime: Enjoy access to GP services anytime with our online 24/7 appointment service, featuring on-demand appointments, unlimited consultations, no capped appointment times, and convenient prescriptions.
- Training and Development: We offer mandatory equipment training, a Management Development Programme, and opportunities to upskill through apprenticeships.
- Cycle to Work Scheme: Save on commuting costs and stay healthy with our cycle to work scheme.
- Occupational Health Support and Health Surveillance: Ensure your well-being with our comprehensive occupational health support.
- My Benefits Platform: Enjoy discounts from high street retailers, health & wellness services, entertainment & days out, and home & DIY products.
- Independent Free Mortgage Advice: Receive free, independent advice on mortgages to help you make informed decisions.